Resource Management (RM)

Strategic Function: To establish a reliable system of acquisition, inventory, maintenance and replacement of resources necessary to provide reasonable level of care during a response to overwhelming medical or patient surge.

Why: A resource management system ensures that resources move quickly and efficiently to support incident managers and emergency responders by standardizing the procedures, methodologies and functions in these processes. Efficient incident management requires a system for identifying available resources at all jurisdictional levels to enable timely and unimpeded access to resources needed to prepare for, respond to, or recover from an incident.

Who: The planning to establish a resource management system utilizing the National Incident Management System (NIMS) primarily resides with local and state emergency management officials. Public health, law enforcement, chief elected officials, hospitals and clinics and all other health care delivery stakeholders within the community must also obtain be NIMS proficiency and compliance.

When: Resource management policies and procedures are part of each community’s emergency operations plan, which is connected, integrated and or coordinated with the State’s All Hazard EOP.   Thresholds or triggers for resource allocation or rationing are part of that emergency operations plan.

Where: Generally, resource management coordination activities take place within the EOC. When they are established, multi-agency coordination entities may also prioritize and coordinate resource allocation and distribution during incidents.

How: Resource management under the NIMS includes: mutual-aid agreements; the use of special Federal, State, local, and tribal teams; and resource mobilization protocols.

• Is your local emergency operation plan NIMS compliant and includes a resource management plan with protocols?
• Has your community planned for multi-agency coordination during incident response?
• Have your local health care providers developed a resource allocation plan for times of scarce resources, which might include mutual-aid agreements?
• Does your local health care providers and other responding agencies know how to access the Strategic National Stockpile, Vendor Managed Inventory or state or regional stockpiles of pharmaceuticals or critical medical equipment? *
  
  

 

*A sample tool to identify how to request support resources and services from State and Federal Agencies during Declared Disasters or Emergencies.

 

 

 

 

Overview: The National Incident Management System (NIMS) specifies that the requesting agencies keep records of requests about resources requested from State and Federal agencies during emergency conditions. The form (ICS 308A) will be used when requesting equipment, supplies, personnel, and other support services as required to maintain continuity of operations

Hospitals and other health system entities will identify and request critical equipment and resources using ICS Form 213.

The facility staff member authorized for requesting resources will preferably email (or fax) the completed form to the local emergency manager or local emergency operations center.  This communication procedure should be known and tested pre-incident. Email addresses, fax and telephone numbers should be known, regularly updated and easily accessible by authorized staff.

If the email or fax systems are inoperable, then the authorized staff member will call the local emergency operations center directly to communicate the request verbally. This communication procedure should be known and tested pre-incident.

Summary
NM MEMS capabilities and capacities planned by healthcare providers and coordinated by local Emergency Managers through Emergency Operations Plans (EOP) will depend upon a reliable system of acquisition, inventory, maintenance and replacement of resources. These resources will be categorized as to kind and type, and recorded in the NIMS Resource Management System maintained by the State of New Mexico.

Ensuring Supply of Health Care Providers
Process to verify credentials of medical and other health personnel and recruitment of volunteers.
Florida DOH EOP: Special Needs Shelter Protocols 

Ontario Health Plan for an Influenza Pandemic July 2007: Health Human Resources Planning Tools (pages 2 thru 23) 

Ensure Protection For Providers
Description of prophylaxis or other protection available to providers (and families).

Participate in New Mexico Serves (NMserves), the NMDOH Health Professional Volunteer Registry
Identify volunteers and register through a state developed tracking system.
Ontario Health Plan for an Influenza Pandemic July 2007: Health Human Resources Planning Tools: Volunteer Competencies (pages 33 thru 38) 

Bed Tracking System
Mechanism developed to identify the number or type of beds available.

Mobile Medical Assets
Plans developed to ensure coordination of resources including staffing, staff training, supply and re-supply of resource.

Other
Personal Protective Equipment, Decontamination, Isolation/Quarantine, and Laboratory Capacity / Agency for Healthcare Research and Quality (AHRQ)

Project XTREME: Cross-Training Respiratory Extenders for Medical Emergencies / Agency for Healthcare Research and Quality (AHRQ)

IS-700 National Incident Management System (NIMS)

NIMS IS-700 Study Guide 

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